Privacy Policy
| Policy Title | Privacy Policy |
|---|---|
| Policy Ref | NDOPW-PP-001 |
| Version | 1.0 |
| Status | Active |
| Effective Date | August 2026 |
| Review Date | August 2027 |
| Data Controllerr | National Day of Prayer and Worship (NDOPW) |
| Policy Owner | Adam May, Director of Strategy and Implementation |
| Contact | adam@ndopw.com |
| Charity Number |
Table of Content
- 1. Who We Are
- 2. Information We May Collect
- 3. Information About Faith and Religious Belief
- 4. How We Use Your Information
- 5. Our Lawful Basis for Processing
- 6. Email and Digital Communications
- 7. Donations and Gift Aid
- 8. Events: Photographs, Video, and Audio
- 9. How We Share Your Information
- 10. International Data Transfers
- 11. How Long We Keep Your Information
- 12. Keeping Your Information Secure
- 13. Cookies and Website Analytics
- 14. Third-Party Links
- 15. Children and Young People
- 16. Your Rights
- 17. Complaints
- 18. Changes to This Privacy Policy
- 18. Changes to This Privacy Policy
- 19. Authorisation
This Privacy Policy explains what personal information NDOPW collects, why we collect it, how we use and protect it, and the rights you have under UK data protection law. It applies to all NDOPW activities, such as events, the Gideon prayer network, Shine Your Light, online campaigns, and this website (www.ndopw.com).
1. Who We Are
The National Day of Prayer and Worship (NDOPW) is a UK-based Christian charity dedicated to encouraging and mobilising Christians, churches, ministries, and Christian organisations across the United Kingdom in prayer, worship, mission, and united action. Since 2006, NDOPW has gathered Christians at major venues including Wembley Stadium and has commissioned believers as change agents in prayer across hundreds of communities.
For UK data protection law, NDOPW is the data controller. This means we are responsible for the personal information we collect and process through our website, events, and other activities.
Data Controller: National Day of Prayer and Worship (NDOPW)
Registered Address: 161 Cumberland Road, Plaistow, London E13 8LS
Email:adam@ndopw.com
Charity Number:
2. Information We May Collect
We may collect personal information about you when you interact with NDOPW in any of the following ways:
- Sign up to receive prayer updates, newsletters, or other NDOPW communications
- Register for a national prayer day, Shine at Midnight event, Shine Your Light gathering, or other NDOPW activity
- Make a donation or financially support our work through our Raisely platform or other channels
- Complete an online form, survey, or feedback submission
- Contact us by email, telephone, or through our website or social media
- Join or participate in the Gideon network (daily prayer, weekly fasting, 72-hour prayer campaigns, or Shine at Midnight)
- Attend an online gathering, live-stream, or virtual prayer meeting
- Engage with our website at www.ndopw.com
The types of information we may collect include:
- Your name, email address, telephone number, and postal address
- Your church, ministry, or Christian organisation affiliation
- Your role (e.g. pastor, prayer leader, Gideon, volunteer)
- Your general location (town, city, or region)
- Your communication and ministry preferences
- Gift Aid eligibility information (where applicable)
- Any additional information you choose to provide to us
We do not ordinarily collect sensitive financial information such as full card numbers. Payment processing is handled securely by our payment providers, whose privacy policies apply to that data.
3. Information About Faith and Religious Belief
Because NDOPW is a Christian organisation, some information you share with us, such as your church affiliation, your involvement in Christian ministry, or your participation in prayer and fasting campaigns, may reveal details about your religious beliefs or faith practice.
Under UK data protection law, information about religious belief is treated as special category personal data and is subject to additional legal protections.
We We will only process this information when we have both a lawful basis and a valid additional condition under UK data protection law. In practice, we use faith-related information to carry out NDOPW’s charitable purposes, such as mobilising Christians in prayer and worship. We will never use it for unrelated non-charitable purposes.
4. How We Use Your Information
We use personal information to carry out NDOPW’s charitable mission and operational activities. Specifically, we may use your information to:
- Provide you with information, resources, or prayer materials you have requested
- Communicate with you about NDOPW events, campaigns, and initiatives, including Shine Your Light, Shine at Midnight, and national prayer days
- Administer registrations for events, prayer gatherings, and online campaigns
- Send prayer updates, the Gideon daily/weekly communications, and ministry newsletters where appropriate
- Process and acknowledge donations, including Gift Aid administration
- Communicate with churches, ministries, networks, and partner organisations who collaborate with NDOPW
- Manage and support our volunteers and Gideons
- Respond to your enquiries and correspondence
- Improve our website, resources, communications, and ministry activities
- Understand how people engage with our events and online platforms
- Maintain appropriate administrative, financial, and safeguarding records
- Fulfil our legal and regulatory obligations as a UK charity
- Protect the security and integrity of NDOPW as an organisation, as well as our systems and platforms
We will only use your information for reasons that match why it was originally collected.
5. Our Lawful Basis for Processing
Under UK data protection law (UK GDPR and the Data Protection Act 2018), NDOPW must have a lawful basis for processing your personal information. We may rely on different bases depending on the context:
Lawful Basis | When We Rely on It |
Consent | Where you have actively opted in to receive prayer updates, newsletters, or email communications |
Legitimate Interests | To support NDOPW’s charitable ministry and operational activities where your rights are not overridden |
Contract | Where processing is necessary in connection with an event registration, donation arrangement, or agreement with you |
Legal Obligation | Where we are required by law to process or retain information (e.g. Gift Aid records, safeguarding obligations) |
Substantial Public Interest | Where we process special category data (religious belief) under Schedule 1 DPA 2018 for our charitable purposes |
Where we rely on consent as our lawful basis, you may withdraw that consent at any time by contacting us or using the unsubscribe link in our emails. Withdrawal of consent will not affect the lawfulness of any processing carried out before withdrawal.
6. Email and Digital Communications
If you have siIf you have signed up to receive communications from NDOPW, such as the Gideon prayer network, Shine Your Light updates, or our general newsletter, we may send you information about prayer events, campaigns, fasting initiatives, resources, and the wider work of NDOPW.bscribe from marketing or general email communications at any time by:
- Using the unsubscribe link included in every relevant email
- Contacting us at adam@ndopw.com
We may still send you important administrative messages when needed. For example, we might confirm your event registration or let you know about important changes to an activity you are involved in. These are not marketing messages and do not require your consent for marketing.
7. Donations and Gift Aid
If you make a donation to NDOPW, we will collect information necessary to process and administer your gift, thank you appropriately, maintain accurate financial records, and meet relevant legal and regulatory requirements.
Payment processing is handled by a third-party payment provider (such as Raisely). Their handling of your payment information is subject to their own privacy policy, and we encourage you to review it.
Where applicable, we may process information required for Gift Aid claims in accordance with HM Revenue and Customs requirements. This may include retaining your full name, address, and Gift Aid declaration for a minimum of six years from the date of the last donation to which it relates.
8. Events: Photographs, Video, and Audio
NDOPW hosts and supports both large-scale public gatherings and smaller community events across the British Isles. Photographs, video, and audio recordings may be taken at our public events for use in communications, social media, and promotional material related to NDOPW’s ministry.
We will provide information about photography and filming at our events. If we need specific consent, especially for identifiable individuals or children, we will ask for written permission before taking or using such content. Please see our Safeguarding Policy (NDOPW-SG-001) for details on how we handle information about minors.
Online meetings, prayer gatherings, and live-streamed events will not ordinarily be recorded without participants being informed in advance.
9. How We Share Your Information
We do not sell your personal information to any third party. We will not share your personal information with commercial organisations for marketing purposes.
We may share information with trusted organisations that provide services on our behalf, including:
- Website hosting and technical support providers
- Email and communications platforms (e.g. Mailchimp or equivalent)
- Event registration and management systems
- Payment and donation processing platforms (e.g. Raisely)
- Database and administrative service providers
- Professional advisers (legal, financial, or safeguarding) where necessary
These organisations act as data processors on our behalf and are contractually required to handle your information securely and only in accordance with our instructions.
We may also share information if required by law, or when needed to protect the rights, property, or safety of NDOPW, our beneficiaries, or the public. This includes safeguarding situations where we must disclose information to statutory authorities.
Where we work with partner organisations or guest speakers operating under NDOPW’s platform, we will not automatically share your personal information with them. Where information needs to be shared, we will ensure an appropriate lawful basis is in place.
10. International Data Transfers
Some of the technology providers we use may process or store data outside the United Kingdom. When personal information is transferred internationally, NDOPW will take steps to make sure there are adequate safeguards in line with UK data protection law. This includes using UK Standard Contractual Clauses or similar mechanisms when needed.
11. How Long We Keep Your Information
We will only retain personal information for as long as is reasonably necessary for the purpose for which it was collected, taking into account legal, accounting, regulatory, and safeguarding requirements. Different categories of information may be retained for different periods. As a general guide:
- Event registration and general supporter records: 3 years after last contact
- Donation and Gift Aid records: 6 years from the date of the last transaction (HMRC requirement)
- Safeguarding records: minimum 10 years, or until the subject reaches 25 years of age (whichever is longer)
- Volunteer and DBS records: retained for the duration of the role plus 6 years
- Complaints records: 6 years from the date of resolution
When we no longer need information, we will take reasonable steps to securely delete or anonymise it.
12. Keeping Your Information Secure
NDOPW takes reasonable organisational and technical measures to protect your personal information against unauthorised access, alteration, disclosure, loss, or misuse. These measures include:
- Access controls limiting personal data to those with a legitimate operational need
- Use of secure, encrypted communication and storage systems where appropriate
- Regular review of data held and practices in place
- Staff and volunteer awareness of data protection responsibilities
We take steps to protect your information, but no website, database, or electronic system can be completely secure. If you have any concerns about how your information is handled, please contact us.
13. Cookies and Website Analytics
Our website at www.ndopw.com may use cookies and similar technologies to help the site function, understand how visitors use it, and improve the experience we provide.
Cookies that are strictly necessary for the site to work will be set automatically. Other cookies, such as analytics or marketing cookies, will only be used if allowed by law and, when needed, with your consent through our cookie consent tool.
Further information about the specific cookies used on this website is available through our Cookie Policy, accessible from the website footer.
14. Third-Party Links
Our website may have links to websites run by other organisations, such as partner churches, ministries, or Christian networks. NDOPW is not responsible for the privacy practices or content of those third-party websites. We encourage you to read their privacy information before sharing any personal information with them.
15. Children and Young People
Some NDOPW activities involve children and young people, including youth tracks at events, online prayer content, and Shine Your Light community gatherings.
We are committed to handling the personal information of children with particular care and in accordance with applicable data protection and safeguarding requirements. Where appropriate, we will seek consent from a parent, guardian, or person with parental responsibility before collecting or using a child’s information, and will limit what we collect to what is strictly necessary for the relevant activity.
For full details of how we protect the welfare and information of children and vulnerable adults, please refer to our Safeguarding and Child Protection Policy.
16. Your Rights
Under UK data protection law, you have rights in relation to your personal information. These rights are summarised below:
Your Right | What It Means |
Access | Request a copy of the personal information we hold about you |
Rectification | Ask us to correct inaccurate or incomplete information |
Erasure | Ask us to delete your information in certain circumstances |
Restriction | Ask us to pause processing your information while a concern is resolved |
Objection | Object to certain forms of processing, including direct marketing |
Portability | Request transfer of certain information to another organisation |
Withdraw Consent | Withdraw consent at any time where our processing is consent-based |
To exercise any of these rights, please contact us at:
Adam May, Director of Strategy and Implementation
National Day of Prayer and Worship
Email: adam@ndopw.com
Address: 161 Cumberland Road, Plaistow, London E13 8LS
We will respond to your request within one calendar month. We may need to verify your identity before processing your request. In some cases, we may not be able to fully comply. For example, if fulfilling your request would affect the rights of others or conflict with a legal obligation. If this happens, we will always explain our reasons.
17. Complaints
If you have concerns about how NDOPW has handled your personal information, please contact us first so we can address them. Use the contact details in Section 16 above.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator:
Information Commissioner’s Office
Website: www.ico.org.uk
Helpline: 0303 123 1113
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our activities, technology, legal requirements, or regulatory guidance. The latest version will always be on our website at www.ndopw.com, along with the date it was last updated.
Where changes are material, we will seek to notify you directly where we hold your contact details and where it is appropriate to do so.
19. Authorisation
Chair of Trustees Name: Simon Teague Date: August 2026 |
This policy has been formally adopted by the Board of Trustees of the National Day of Prayer and Worship and takes effect from August 2026.